Quotation Generator

Making a quotation that matches your invoice

A clear quotation saves arguments later. It tells the customer the items, HSN codes, rates, discount and GST, how long the price holds, and the payment, delivery, warranty and freight terms. Using the same rates and GST split as your invoice means the final bill looks the way the customer expected.

What you can set

• Quotation number from your own series, date and “valid until” date.
• Your business and customer details with GSTIN and state; CGST + SGST or IGST follows the place of supply.
• Line items with HSN, quantity, unit, rate, discount and GST rate, with totals and amount in words.
• Payment, delivery, warranty and freight terms, notes and a signature block.

Example (illustrative)

A Rajkot pipe manufacturer quotes a Pune trader for 120 uPVC pipes with a 5% discount, valid for 15 days, freight extra. The quote shows IGST because the states differ. When the trader confirms, “Convert to invoice” copies the items into a sales invoice draft so nothing has to be typed again.

Common mistakes

• Treating the quotation as the invoice and moving goods on it — goods move on a tax invoice, bill of supply or delivery challan.
• Leaving out the validity date, which leaves old prices open indefinitely.
• Quoting a GST rate without checking the current rate for the HSN after the September 2025 rate changes.