GST tax invoice
GST-registered traders and manufacturers billing B2B or B2C sales of goods.
- GST registered
- Goods
- B2B
Free templates
Sales Invoice Format & Templates
Pick the sales invoice format that fits how you sell, fill it in on this page and download a PDF or print it. Four layouts: GST tax invoice, simple bill, service invoice and wholesale invoice.
Choose a template
- Free, no sign-up
- Logo and currency
- PDF and print
- A4 · A5 · Letter · Legal
4 sales invoice templates to customise
Each one opens in an editor on its own page. Pick the closest fit; every field can be changed.
4 templates
Simple sales invoice
Small shops, home businesses and sellers who need a quick bill without GST columns.
- Minimal
- Goods
- B2C
- Non-GST
Service invoice
Consultants, agencies, contractors, repair and maintenance firms and other service providers.
- Services
- GST registered
- B2B
Wholesale invoice
Manufacturers, wholesalers and distributors shipping bulk quantities to dealers and retailers.
- Goods
- B2B
- GST registered
- Transport details
How it works
How editing, PDF download and printing work
Pick a layout
Open the sales invoice template that fits your use and the editor loads straight away.
Fill in the fields
Click any field to type your own details, add your logo and choose the currency. Totals update as you type.
Choose the paper size
Switch between A4, A5, Letter and Legal to match your printer or what the recipient expects.
Download or print
Save a PDF to email or share, or print directly from the browser.
Everything stays in your browser
The template is edited and turned into a PDF on your own device. Nothing you type, and no logo you add, is uploaded to a server. There is no sign-up.
Before you send it
If you sell to a GST-registered buyer, type their GSTIN carefully. The template prints what you enter, so a wrong digit on the invoice will also be wrong on the e-way bill and in the buyer’s records.
Guide
When to use a sales invoice
A sales invoice is the seller’s record of a completed sale: what was supplied, to whom, at what price and with what tax. It is the document the buyer pays against and the one most other documents refer back to.
Sales invoice or tax invoice?
“Sales invoice” is the everyday business name. Under GST, a registered person making a taxable supply issues a tax invoice, which is a sales invoice that carries the particulars the GST rules ask for. So for most GST-registered sellers the sales invoice and the tax invoice are the same piece of paper.
Sellers who are not registered, or who supply only exempt goods, or who are under the composition scheme, generally issue a bill of supply instead and do not charge GST on it. Check which applies to you before choosing a format.
Documents that come before or alongside the invoice
A quotation is an offer of prices and terms made before the sale; it creates no GST liability. A delivery challan moves goods when there is no sale yet, such as job work or goods sent on approval. An e-way bill is not an invoice at all: it is an electronic record of the movement of goods, generated on the official portal with details taken from the invoice or challan.
Read more: E-way bill vs sales invoice · Delivery challan vs tax invoice
Which document is which
| Document | Issued by | What it is for | How it differs |
|---|---|---|---|
| Quotation | Seller | Offers prices and terms before the buyer agrees | No sale has happened; not used to move goods or claim credit |
| Sales / tax invoice | Seller | Records the completed sale and the tax charged | — |
| Bill of supply | Seller not charging GST | Records exempt or composition-scheme sales | No GST is charged on it |
| Delivery challan | Consignor | Moves goods where there is no sale yet | Not a demand for payment |
| E-way bill | Generated on the official portal | Records the movement of goods | Built from invoice or challan details; it does not replace them |
Frequently asked questions
Which sales invoice template should I use?
If you are GST-registered and charge GST, start with the GST tax invoice. For a short bill to walk-in or small customers, use the simple sales invoice. Use the service invoice when you bill for work or time rather than goods, and the wholesale invoice when you ship bulk quantities with transport details.
Are these templates free?
Yes. You can edit, download as PDF and print any template on this page without signing up.
Is my invoice data uploaded anywhere?
No. The template is filled in and turned into a PDF inside your browser. Nothing you type is sent to a server.
Can I add my own logo and change the currency?
Yes. Every template lets you add a logo and choose the currency shown on the invoice. Rupees is the usual choice for domestic sales.
Which paper sizes are supported?
A4, A5, Letter and Legal. A4 suits most GST invoices; A5 works for short bills with a few lines.
Can I download the sales invoice format in Excel or Word?
No. The templates download as PDF or print straight from your browser. Instead of an Excel sheet with formulas to maintain, totals and taxes update as you type, there is nothing to install, and nothing you enter is uploaded.
Does a template make my invoice GST-compliant?
No template can guarantee that. The layouts include the fields businesses commonly need, but you are responsible for the details, tax rates and any e-invoicing requirement that applies to you. Check the current rules on the GST portal or with your tax adviser.